Monitoring And Evaluation Framework Pdf

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This is a very important step, so you should try to involve as many people as possible to get different perspectives. You need to choose indicators for each level of your program — outputs, outcomes and goal for more information on these levels see our articles on how to design a program and logical frameworks. There can be more than one indicator for each level, although you should try to keep the total number of indicators manageable.

How to develop a monitoring and evaluation framework

Follow CompassforSbc. Click here to access this Guide in Arabic. It is a living document that should be referred to and updated on a regular basis. This will ensure there is a system in place to monitor the program and evaluate success.

This guide is designed primarily for program managers or personnel who are not trained researchers themselves but who need to understand the rationale and process of conducting research. This guide can help managers to support the need for research and ensure that research staff have adequate resources to conduct the research that is needed to be certain that the program is evidence based and that results can be tracked over time and measured at the end of the program.

How to Develop a Logic Model. Identify the program goals and objectives. For example, if the program is starting a condom distribution program for adolescents, the answers might look like this:. From these answers, it can be seen that the overall program goal is to reduce the rates of unintended pregnancy and STI transmission in the community. It is also necessary to develop intermediate outputs and objectives for the program to help track successful steps on the way to the overall program goal.

Program indicators should be a mix of those that measure process, or what is being done in the program, and those that measure outcomes. Process indicators track the progress of the program. Outcome indicators track how successful program activities have been at achieving program objectives. More information about creating indicators can be found in the How to Develop Indicators guide. After creating monitoring indicators, it is time to decide on methods for gathering data and how often various data will be recorded to track indicators.

This should be a conversation between program staff, stakeholders, and donors. These methods will have important implications for what data collection methods will be used and how the results will be reported. The source of monitoring data depends largely on what each indicator is trying to measure. The program will likely need multiple data sources to answer all of the programming questions.

Below is a table that represents some examples of what data can be collected and how. Once it is determined how data will be collected, it is also necessary to decide how often it will be collected.

This will be affected by donor requirements, available resources, and the timeline of the intervention. Other types of data depend on outside sources, such as clinic and DHS data. This table can be printed out and all staff working on the program can refer to it so that everyone knows what data is needed and when.

It is important to decide from the early planning stages who is responsible for collecting the data for each indicator. Everyone will need to work together to get data collected accurately and in a timely fashion. Data management roles should be decided with input from all team members so everyone is on the same page and knows which indicators they are assigned. This way when it is time for reporting there are no surprises. Once all of the data have been collected, someone will need to compile and analyze it to fill in a results table for internal review and external reporting.

Do research staff need to perform any statistical tests to get the needed answers? If so, what tests are they and what data will be used in them? What software program will be used to analyze data and make reporting tables?

These are important considerations. Another good thing to include in the plan is a blank table for indicator reporting. These tables should outline the indicators, data, and time period of reporting. They can also include things like the indicator target, and how far the program has progressed towards that target.

An example of a reporting table is below. Data should always be collected for particular purposes. For example, a program team may want to review data on a monthly basis to make programmatic decisions and develop future workplans, while meetings with the donor to review data and program progress might occur quarterly or annually. Dissemination of printed or digital materials might occur at more frequent intervals. These options should be discussed with stakeholders and your team to determine reasonable expectations for data review and to develop plans for dissemination early in the program.

If these plans are in place from the beginning and become routine for the project, meetings and other kinds of periodic review have a much better chance of being productive ones that everyone looks forward to. Evaluation Toolbox. Developing a Monitoring and Evaluation Work Plan. United Nations. Print PDF. SBC How-to Guides are short guides that provide step-by-step instructions on how to perform core social and behavior change tasks.

From formative research through monitoring and evaluation, these guides cover each step of the SBC process, offer useful hints, and include important resources and references. The information provided on this website is not official U. Skip to main content. Search form Search. How-to Guide. Why develop a Monitoring and Evaluation Plan? Who should develop a Monitoring and Evaluation Plan?

When should a Monitoring and Evaluation Plan be developed? Who is this guide for? Step 2: Define Indicators. Step 6: Plan for Dissemination and Donor Reporting. Resources and References References Evaluation Toolbox. Resources References. Ask a question. High rates of unintended pregnancy and sexually transmitted infections STIs transmission among youth ages Lowered rates of unintended pregnancy and STI transmission among youth Higher percentage of condom use among sexually active youth.

How to write a monitoring and evaluation (M&E) framework

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That is, a table that lists all the indicators for your program, including the data source, baseline, target, how often it will be measured, and who is responsible for measuring it. For detailed instructions on how to use the template see the how-to guide. Try this other template from Charities Evaluation Services. Was this article useful? Sorry to ask this simple maths question, we need to know you're not a robot. She holds a Ph.

The best monitoring and evaluation tool provides an integrated approach that is easy to adopt and takes you to continuous learning and improvement goals. Selecting monitoring and evaluation tools can be daunting. Some provide a point-to-point feature and have to use multiple tools to meet donor reporting requirements. Whereas some provide a suite of services which can cost a fortune combined with high risk of implementation failure and a longer customization time. This even when implemented may not meet requirements due to poor user experience.

How to develop a monitoring and evaluation framework

A clear framework is essential to guide monitoring and evaluation. A framework should explain how the programme is supposed to work by laying out the components of the initiative and the order or the steps needed to achieve the desired results. Why are monitoring and evaluation frameworks important? A well thought out monitoring and evaluation framework can assist greatly with thinking through programmatic strategies, objectives and planned activities, and whether they are indeed the most appropriate ones to implement.

Although daunting to some, program evaluation provides a great opportunity to showcase the brilliant things your team is doing and provides a way to look at how program practices can be better and smoother. The guide gives you the right structure and useful explanation of what is typically required in each section, such as:. A monitoring and evaluation framework is an integral part of understanding how well your program is performing.

Funding & Implementation

Explore contributions, investments and results in our fight against AIDS, tuberculosis and malaria around the world. Each module is broken down into individual interventions, the associated budget and the indicators against which the program progress is to be measured. This is translated into a performance framework at the funding request stage and, after further negotiations during the grant-making stage, forms a part of the grant agreement. The performance framework sets out what the grant is intended to achieve, how it should be measured, and the targets to be reached along the way. The Global Fund offers a set of guidance materials on individual elements of the monitoring and evaluation framework, including:. The Global Fund asks implementers to select their program indicators from a core list of indicators created with our partners.


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